Terms and requirements
Confirmation of your reservation and arrival/set up directions will be emailed to you
at the address you listed above. All vendor confirmations will be at the discretion of the
Culver City Car Show. Your check must accompany your application.
NO REFUNDS AFTER CONFIRMATION.
Mail application and make check payable to:
EXCHANGE CLUB OF CULVER CITY
P.O. Box 212
Culver City, CA 90230
1. Vendor is responsible for administration of California Sales Tax and will be required
to have available for inspection by the City of Culver City a copy of its Sellers
Permit and Business Tax License. A temporary Culver City One Day Business License for
the event will be obtained for each vendor by the Culver City Car Show.
2. Vendor will be pre-designated one (1) location by the Show for the duration
of the 2019 Culver City Car Show. All pre-designated locations are not final
and are subject to change at the discretion of Show Staff.
Vendor sales must take place during the specified time and in the final assigned
location for the event. Vendor is required to staff the booth at all times while selling.
3. Each Vendor must supply own tent, tables and chairs. Ground surface is grass,
stakes are permitted but please check for sprinkler lines. Lights, decorations,
sidewalls, etc. are the sole responsibility of Vendor and must adhere to all
regulations as provided by Show Staff. All sidewalls must be approved by Show Staff.
Vendor shall not conduct business in any manner which blocks access to walkways
and fire lanes designated by paint on the grass. Do not limit handicapped access.
Vendor agrees to leave its area in the same condition it was in when it arrived on-site.
4. Food Vendors participating in the 2019 Culver City Car Show will be required to
obtain a Los Angeles County Department of Environmental Health Permit valid on Saturday,
May 11, 2019 which can be obtained from the :
Victor Abdelmalak, REHS
Bureau of District surveillance and enforcement
6101 W. Centinela Ave. # 300
Culver City CA 90230
Office (310)410-3400 Direct (310)410-3409
Fax (310)348-1037 Cel (323)427-3333
Email [email protected]
This applies to distribution of any beverages or food, even free water or candy.
NO EXCEPTIONS! Each Food Vendor must provide the Culver City Car Show with a copy
of its Health Permit before setting up its booth.
5. Vendor should plan on arriving between 5 AM and 6:15 AM. Vendors must arrive on-site
no later than 6:15 a.m. to begin setting up its booth space. Vendor must be unloaded
and place all vehicles in Vendor Parking area by 7:00 a.m.. Vendor must be set up with a
full booth display and ready to conduct business by no later than 9:00 a.m. Food
Vendors must be ready for health inspection by 9:00 a.m. Food Vendors must comply and pass
any health inspection conducted or they will be asked to leave the event location
immediately and will not be allowed to continue business for the duration of the Show,
if applicable. Vendor will be expected to be open for business from 9 a.m. – 4:00 p.m.
Vendor must pack up and leave the Show area no later
than 7 p.m.
6. It is the goal of the Culver City Car Show to avoid having multiple vendors selling
the same/similar items in the same area. Therefore, Vendor must adhere to selling only
the item(s) designated in this application and approved by Show Staff. Should Vendor
straying from selling the agreed-upon item(s), Vendor will be asked to leave the event
7. Vendor must follow all instructions of Show Staff regarding placement and parking of
Vendor vehicles. Vehicles not in compliance may be ticketed or towed. The Culver City Car
Show is not responsible for validation or reimbursement of parking fees, tickets, towing,
or damages to personal property or vehicles. Vendor Parking is available in designated spots
on surrounding streets and lots.
CANCELLATION POLICY: The 2019 Culver City Car Show will take place rain or
shine, unless Vendor is otherwise notified by Show Staff. However, the decision
to remain open does not apply in situations considered to be Acts of God (hurricane,
tornado, flood, etc.). In the event that Vendor is not on-site preparing its set-up at
the times stated in section 8, above, without prior approval by Show Staff, Vendor may be
fined $100 and will be asked to leave the premises immediately.
9. Vendors of goods and services shall be required, during any period when they or their
agents or employees are present at the event, to adhere to a standard of conduct. Acts,
including verbal acts or conduct, that constitute harassment of any person by reason of
such person’s race, creed, religion, color, sex, sexual orientation, age, disability,
veteran status, martial status or national origin will not be tolerated and any vendors,
agents or employees will be removed from the event if such acts or conduct take place.
10. Vendor must comply with all city, county, state and federal laws and regulations.
11. Sales which interfere with the normal conduct of business of the City of Culver City are
prohibited. Vendor is to remain at its booth while selling. If a vendor aggressively solicits
(i.e., sells away from its booth, walks up to individuals, shouts from its booth, throws items
at individuals passing by, etc.), Vendor will be asked to leave the event immediately.
The Show Staff reserves the right to regulate the time, manner and place of all sales.
INSURANCE & INDEMNIFICATION REQUIREMENTS: Prior to the date of the Car
Show, and by no later than May 9, 2019, Vendor shall provide to the Car Show
satisfactory evidence of, and shall thereafter maintain during the Car Show, such
insurance policies and coverages in the types, limits, forms and ratings required
by the City of Culver City’s Risk Manager or City Attorney, or their designee.
All Vendors are required to have Worker’s Compensation Insurance, and General
Liability and Automobile insurance in the amount of $1,000,000 per occurrence with
a $2,000,000 aggregate. All insurance documents must have an additional endorsement
attachment (CG20) stating: “The City of Culver City, all event sponsors, the Exchange
Club of Culver City, and their officers, employees and agents are named as additional
insureds with respect to liability arising out of the 2019 Culver City Car Show on
May 11, 2019.” A copy of Vendor’s said additional endorsement shall be provided to
the Car Show by no later than May 9, 2019. Failure to do so may result in the Car
Show refusing Vendor access to the Car Show on May 11, 2019. Refusal of access for
this reason shall not be a ground for a refund of any payment made to the Exchange Club by
Vendor for space at the event.
Vendor agrees that except as to sole negligence or willful misconduct of the City of Culver City,
any event sponsor or the Exchange Club of Culver City, Vendor shall defend, indemnify,
and hold the City, all event sponsors and the Exchange Club, and their officers,
employees and agents, harmless from any and all loss, damage, claim for damage,
liability, expense or cost, including attorneys’ fees, which arise out of or which in
any way are connected with the Vendor’s temporary business exhibit/ booth during the Car Show,
not withstanding that the City, an event sponsor or the Exchange Club may have benefited
from Vendor’s temporary exhibit/booth. This indemnification provision shall apply to
any acts or omissions, willful misconduct or negligent misconduct, whether active or passive,
on the part of Vendor or of Vendor’s employees, subcontractors or agents.
The City of Culver City and the Culver City Car Show require Vendor to instruct its agents
and employees concerning the requirements of this Vendor Agreement and to take action,
including disciplinary actions, to correct any violation thereof.
NOTE: If for any reason the contact information Vendor has given is invalid and Show Staff
cannot contact Vendor, Show Staff has the right to cancel Vendor’s reservation or to instruct
Vendor to leave the event immediately.